Help centre
How StackTrackr works
25 short articles covering every part of the product, from adding your first tool to how the cancellation deadline is worked out. The same articles are searchable inside the app.
Getting started
- What StackTrackr is, and your first 3 stepsStackTrackr is a shared register of every tool your company pays for, so you never miss a renewal or an auto-renew again.
- The dashboard and its headline statsThe dashboard sums up your estate in five headline numbers and a short list of tools that need a decision soon.
Your software estate
- Adding a tool: autocomplete, autofill and what each field meansStart typing a product name to autofill the basics, then fill in the commercial and renewal details that drive StackTrackr's reminders.
- Editing, archiving and deleting a toolEdit a tool anytime, archive it to keep the history without cluttering the register, or delete it permanently - but know that archived tools still count towards your plan.
- Searching, filtering and sorting your registerThe register gives you one search box, four filters, an archived toggle and sortable columns to find any tool fast.
- Owner versus your plan's tool allowanceOwner is the person accountable for one tool; the tool allowance is how many tools your plan lets you keep - two separate things that are easy to confuse.
Renewals & reminders
- Renewal date vs the calculated renewal dateThe renewal date is the figure you entered; the calculated renewal date is the next real renewal after any automatic roll-forwards.
- Notice periods and the cancellation deadlineYour cancellation deadline is the renewal date minus the notice period - the last day you can give notice before the contract auto-renews.
- Auto-renew: on or off, and what changesThe auto-renew flag changes how StackTrackr rolls renewal dates and which alerts and states apply to a record.
- How reminder alerts work and who receives themReminders fire on a set of day offsets ahead of the renewal and cancellation deadline, and go to the record's assigned Owner and account admins.
- The weekly renewals digestThe digest is a per-account weekly summary of everything renewing or needing notice within the horizon, sent only to that account's people.
- Lifecycle states and what the badges meanEach record shows a colour-coded badge derived from its dates and status, from Upcoming through Notice window to Overdue.
- How annualised cost is calculatedAnnualised cost normalises each tool's price to a yearly figure based on its billing cycle so you can compare and total spend fairly.
Reports
- The Reports area and your upcoming timelineWhat the Reports overview shows, how the 90-day timeline is built, and how each row links straight back to the tool.
- The Expenditure breakdown, and why spend is shown per currencyHow the Expenditure tab annualises and groups your spend, what each column means, and why totals are kept separate per currency.
- The Liability & cashflow tab explainedThe three modes on the Liability & cashflow tab, the horizon selector, and how to read the burndown chart and its hover tooltip.
- Running the reminder sweep or sending the digest on demandHow the Run now controls work, what the sweep and the digest each do, and how to tell whether email is being sent live or written to preview.
- Reading the notification log and delivery statusHow to use the notification log to confirm which alerts and digests went out, to whom, and whether delivery succeeded.
Team & billing
- Inviting teammates, roles and seatsHow admins invite people, the difference between admin and member roles, and how adding or suspending people affects your billed seats.
- Plans, pricing and the free trialWhat each plan includes, how per-seat pricing works, and what the 14-day trial gives you and what happens when it ends.
- Company profile and billing emailHow admins set the company name, legal details, logo and the address invoices and receipts are sent to.
Account & security
- Changing your language and currencyHow to switch the app into your preferred language and how currency is chosen when you view plans or check out.
- Account security and how your data is kept separateHow password resets protect you, why access changes take effect quickly, and how your workspace's data is isolated from every other account.
- Using the Suggestions boxHow anyone on your team can suggest a feature, and how admins review and respond to those suggestions.
Ready to set yours up?
Add your ten most expensive tools with their renewal dates and notice periods, and StackTrackr will watch the deadlines for you.
No credit card required. Self-hostable. Cancel anytime.