Lifecycle states and what the badges mean
Each record shows a colour-coded badge derived from its dates and status, from Upcoming through Notice window and Notice missed to Overdue.
Every software record carries a lifecycle badge that tells you at a glance where it stands. Some states you set yourself; others StackTrackr works out from the dates.
Statuses you set always win. If you mark a record Trial, Notice given, Cancelled or Expired, that is what shows, regardless of the dates.
For anything left as active, StackTrackr derives the state from today and the record's dates. Upcoming (shown in an accent tone) means the renewal is within about 90 days. Due soon (amber) means it is within 30 days and warrants attention.
Notice window (red) is the urgent one. It appears when a tool auto-renews and its cancellation deadline is within the next couple of weeks - roughly a fortnight. This is your prompt to decide before the contract rolls over.
Notice missed (amber) is its counterpart. It appears when a tool auto-renews, its cancellation deadline has already passed, and the renewal is still ahead - so the tool will roll over and you are committed to another term. StackTrackr only shows it where that matters, on quarterly billing and longer; a monthly tool with a long notice clause stays as Due soon, because one more month is not the same news as one more year. The record still counts down to its renewal date, so an imminent renewal is never hidden behind this badge.
Overdue (red) appears when the end date has passed but the tool does not auto-renew and is still marked active - a renewal decision is outstanding. If the tool does auto-renew, a passed date keeps it as Active instead, because it has simply rolled into a new term.
Expired and Cancelled cover tools that have ended, while Notice given marks a contract you have cancelled that is still running out its current term. Trial marks something you are still evaluating.
No renewal date (amber) is a different kind of warning: it means the record has no renewal date at all. With nothing to count down to, StackTrackr cannot work out a deadline and cannot send a single reminder for it, so this badge exists to stop a tool the system genuinely cannot watch from hiding among the healthy ones. Add a renewal date and the record moves into the normal states above. The register has a matching No renewal date filter so you can find every affected tool in one step.
The colours are consistent throughout: neutral for settled or informational states, accent for upcoming, amber for warnings, and red for the states that need action now. Scanning your register for red badges is the fastest way to find what needs a decision.