From scattered renewals to a system that runs itself
Four steps take you from a spreadsheet you dread to a living register that reminds the right person before every deadline. Here is the whole workflow.
Log the product once, with everything that matters
Create a register entry for each tool: vendor, category, the internal owner and business unit, license type, seats, cost and how critical it is. This becomes the single source of truth everything else hangs off.
- Name, vendor and category
- Owner and business unit for accountability
- License type, seats and annual cost
- Criticality: what breaks if it stops
Record the renewal date and the notice period
Add the renewal or expiry date and the termination clause, including how many days' notice you must give to cancel. StackTrackr immediately computes the cancellation deadline: the last day you can act before the contract rolls over.
- Renewal, expiry and auto-renew flag
- Notice period from the termination clause
- Cancellation deadline calculated for you
- Contract flagged red once inside the notice window
Attach the paperwork to the tool it belongs to
Drop the master agreement, the T&Cs, invoices and the email thread where you agreed terms into the vault. It's scoped to your team and always one click away when a renewal lands.
- Contracts, invoices, T&Cs and emails in one place
- Scoped to your workspace
- No inbox archaeology at renewal time
Automated reminders reach the owner on time
From here it runs itself. The owner is emailed 90, 60, 30 and 7 days before each deadline, with a weekly digest of what's coming. You just make the call: renew, renegotiate, or cancel.
- Configurable reminders, emailed automatically
- Weekly digest across the whole estate
- Every send recorded in the audit log
You stop chasing dates. The dates come to you.
Once your tools are in, StackTrackr does the watching. No more surprise auto-renewals, no more missed cancellation windows, no more searching for the contract at the worst possible moment.
Take control of your software estate.
Start with your ten most expensive tools. In an afternoon you will know every renewal date, every notice period, and who owns what.
No credit card required. Self-hostable. Cancel anytime.