Everything you need to run your software estate
One record per tool. Every date that matters. The contracts to back them up, the owners who answer for them, and automated alerts so decisions happen on time.
A single, structured record for every tool you pay for
No more scattered spreadsheets. Capture the full picture of each product once, and everything else (alerts, spend, ownership) flows from it.
- Rich fields for vendor, license, seats and criticality
- Filter and search across the whole estate in seconds
- Add tools as they come in, with the vendor and category filled in for you
The cancellation deadline, computed for you
Record the renewal date and the notice period once. StackTrackr works out the last day you can give notice, and treats that as the date that matters, because it's the one teams miss.
- Renewal, expiry and termination clauses tracked together
- Auto-renew flag surfaces contracts that roll over silently
- Notice-window items escalate to red as the deadline nears
Set the cadence once, then let it run
StackTrackr emails the right owner before every renewal and termination deadline, with a weekly digest that keeps the whole picture visible.
- Configurable offsets, defaulting to 90, 60, 30 and 7 days
- Alerts route to the tool's owner, not a shared inbox nobody reads
- A weekly digest summarises what's coming across the estate
- Every send is recorded in an audit log you can review
Contracts and evidence, attached to the tool
Keep the master agreement, invoices, T&Cs and the email where terms were agreed, all against the product, scoped to your team and ready the moment a renewal lands.
- Store contracts, invoices, terms and copies of emails
- Scoped to your workspace; visible only to your team
- No more inbox archaeology when a deadline arrives
A named owner and business unit for every tool
Accountability is built in. Each product belongs to someone, so alerts have a destination and renewal decisions have a decision-maker.
- Assign an internal owner and a business unit to each tool
- See coverage by team at a glance
- Owners receive the alerts for the tools they hold
Annualised cost across the whole estate
Monthly and quarterly costs are normalised to a yearly figure, with one-off purchases kept out of the recurring total, so you can see where the money goes and spot the tools worth renegotiating.
- Every billing cycle normalised to an annual number
- Roll spend up by category, owner or business unit
- Catch duplicate tools and unused seats before you renew
What you are still committed to, and when the cash actually leaves
Annualised spend tells you the run rate. It does not tell you what you are contractually locked into. The liability view models serving notice on everything and shows the committed spend still owed, falling to zero as each contract reaches its exit date. The cashflow views show the same picture on a cash basis, whether you keep the stack running or wind it down.
- Total outstanding commitment and the date it is fully paid off
- Switch between winding everything down and keeping the stack running
- Reported per currency, with one-off purchases excluded
Take control of your software estate.
Start with your ten most expensive tools. In an afternoon you will know every renewal date, every notice period, and who owns what.
No credit card required. Self-hostable. Cancel anytime.